Hotels & Accomodations

PLEASE NOTICE: Team Application, Payment, and Acceptance must be complete PRIOR to selecting a hotel.


For participating teams, we have designated hotels for you to choose from. All attending teams are required to stay in one of our designated hotels. One of the main reasons we require our teams to utilize designated properties is to be able to quickly contact each team coach and manager in the case of any emergency situation that may occur.

Since we do not use a travel group for hotel booking, we are able to pass the savings on to our teams and families, allowing everyone to receive exceptional rates, services, and amenities not usually provided.

The list of approved hotel properties and the housing form will be provided after the team has been accepted to the showcase. Team Coaches and their manager(s) will receive a username and password for the online TEAM AREA, where they can:

  • Review the available hotel options
  • Select the hotel that best fits their needs
  • Download and complete the team housing form
  • Submit the completed team housing form

Please be advised, that host properties will charge a 1 night non-refundable deposit per room. For additional information and details on the process of securing your hotel rooms, please email our staff at, or call 866-829-2606.

Using hotel rewards/points or 3rd party travel sites to book your stay is prohibited.


For organizations with multiple teams participating and wanting to all stay at the same hotel, please let us know, and we will assist with your hotel reservations. Based on your team/group needs, we can identify and work with a hotel to make sure your accommodations are just right to give your families flexibility and exceptional service.

If you need assistance, give us a call. We are here for you!

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